Thank you for your commitment to exhibit at CFMA’s Annual Conference & Exhibition in Washington , DC, May 30 - June 3, 2020. Click on the links below for more information on:

 

• Important Dates & Deadlines
• Attendee List
• 2020 Exhibition Schedule
• Exhibitor Kit | Exhibition Services (GES) Contact Information
• Exhibitor Registration (Booth Personnel)
• A/V Order Form
• Lead Retrieval Order Form
• Prize Drawings in the Exhibition Hall
• VIP Pass for Local Prospects
• Certificate of Liability Insurance Requirements
• Web & Mobile Conference App Content
• Hotel Room Block Information
• Sponsorship Opportunities
• Important Onsite Information to Remember
• We’re Exhibiting Graphic

 

 

Important Dates & Deadlines

Friday, January 3 – Booth Full Payment Due (e-mail conferences@cfma.org with any questions)
Wednesday, January 8 – Registration Open
Monday, March 23 – Web & Mobile Conference App Content Due
Tuesday, April 21 – Certificate of Liability Insurance & Prize Drawing Information Due
Wednesday, April 22 – First attendee list e-mailed
Friday, April 24– Exhibitor Registration Deadline ($150 late fee for all Exhibitor registrations received after April 24—NO EXCEPTIONS)
Wednesday, April 29 – Hotel Reservation Deadline
Monday, May 11 – Second attendee list e-mailed
Friday, June 12 – Final attendee list e-mailed

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Attendee List

CFMA does NOT share our Conference Attendee List with any third parties. It has come to our attention that third party companies have targeted CFMA Exhibitors with an offer to purchase the CFMA Attendee List. These companies offer a “verified” list of attendee names, company names, addresses, and email addresses. Using information on these lists may subject you to legal action as they are NOT verified. If you are interested in the attendee list please contact conferences@cfma.org for more information.

 

 

2020 Exhibition Schedule for Exhibitors

Saturday, May 30
12:00 - 5:00 p.m. | Exhibitor Move In
Sunday, May 31
8:00 a.m. - 1:00 p.m. | Exhibitor Move In - All booths must be ready for inspection by 1:00 p.m. No Exhibitors will be allowed to set up their displays after 1:00 p.m.
4:00 - 5:30 p.m. | Exhibition Open
5:30 - 7:30 p.m. | Welcome Reception with Exhibitors
Monday, June 1
1:15 - 2:30 p.m. | Dessert + Prizes with Exhibitors
6:00 - 8:00 p.m. | Networking Reception and Prize Drawings with Exhibitors
Tuesday, June 2
9:00 - 10:30 a.m. | Booth selection for CFMA's 2021 Annual Conference & Exhibition, May 15-19, 2021, Gaylord Rockies Resort & Convention Center, Aurora, Colorado.
12:00 - 2:00 p.m. | Luncheon and Grand Prize Drawings with Exhibitors
2:00 - 5:30 p.m. | Exhibitor Move Out. All exhibits must be dismantled by 5:30 p.m.
* All dates & times are subject to change.

 

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Exhibitor Kit | Exhibition Services (GES) Contact Information

GES is our Exhibitor Services contractor for 2020. They are very capable, professional, and experienced. Click here for the kit.

 

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Exhibitor Registration (Booth Personnel)

For every 10 x 10 booth, you receive three complimentary Exhibitor passes with the option to upgrade them to full Conference registrations for $500 each. Exhibitor passes include all events inside the Exhibition Hall: Welcome Reception with Exhibitors, Dessert with Exhibitors, Networking Reception with Exhibitors, and Luncheon with Exhibitors. Exhibitor passes DO NOT include any education sessions, the Chairman's Luncheon, or the Closing Night Party. Tickets for the Chairman's Luncheon and Closing Night Party may be purchased separately. You will need your unique discount code (e-mailed to your company contact in January ) to register for your Exhibitor passes. Exhibitor registrations must be completed by Friday, April 24 to avoid the $150 late fee. E-mail conferences@cfma.org with any questions.

 

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A/V Order Form

click here to download the form

 

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Lead Retrieval Order Form

CFMA has partnered with cvent LeadCapture for Lead Retrieval services.
Lead Retrieval Order Form Is Coming Soon!

 

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Prize Drawings in the Exhibition Hall - Due April 21

Would you like to increase your visibility, generate valuable leads, and create excitement with Conference attendees? You can do so by donating a prize for our Prize Drawings in the Exhibition Hall! Simply download the Prize Drawing Information for complete details and the form to complete if you are interested in this opportunity. The form must be completed and returned no later than Tuesday, April 21, 2020 if you would like to participate as no exceptions or extensions will be granted. All prizes distributed during Exhibition hours must be given during the prize drawing.

 

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Certificate of Liability Insurance Requirements - Due April 21

Per the Exhibit Space Rules & Regulations, CFMA requires a certificate evidencing Comprehensive General Liability Coverage from each Exhibitor by April 21, 2020. Please forward a current copy to conferences@cfma.org.

CFMA does not need to be listed as an additional insured on the certificate. Exhibitor acknowledges that CFMA, CFMA’s designated exhibition services contractor (GES), audio/visual company (Dyventive), and The Washington Marriott Wardman Park do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Exhibitor expressly waives any claims it may otherwise have against CFMA for business interruption or damage to any property.

If you are using a third party Exhibitor Appointed Contractor (EAC), both you and your EAC are required to produce a COI. In addition, each EAC must maintain workers compensation insurance in the minimum amount of two million dollars.

 

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Web & Mobile Conference App Content - Due March 23

As an Exhibitor at CFMA’s 2020 Annual Conference & Exhibition, you are entitled to a listing in our Web & Mobile Conference App with the following information:

 

 

CFMA will automatically populate your booth number with your booth location in our 2020 Exhibition.

To meet our Web & Mobile Conference App release date, please provide the above information by Monday, March 23, 2020.

 

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Hotel Room Block Information

Room block opens January 6, 2020. To make a reservation, click here.

 

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Sponsorship Opportunities

Are you interested in enhancing your visibility at CFMA’s 2020 Annual Conference & Exhibition?  We have a number of options that can fit any budget. Contact Monica Di Lorenzo at 609-945-2411 or mdilorenzo@cfma.org with any questions.

 

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Important Onsite Information to Remember

• All exhibits must be set up and ready for inspection by 1:00 p.m. on Sunday, May 30, 2020.
• No exhibitors will be allowed to set up their booths after 1:00 p.m. on Sunday, May 30, 2020.
• Badges must be worn at all times; badge swapping/loaning is strictly prohibited.
• All exhibits must be dismantled by 5:30 p.m. on Tuesday, June 2, 2020.

 

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