The CFMA 2018 Exhibition Floor is SOLD OUT! To be placed on the wait list (should there be any cancellations), please contact Jenny Spriggs at jspriggs@cfma.org.

 

Thank you for your commitment to exhibit at CFMA’s Annual Conference & Exhibition in Miami, Florida, June 23-27, 2018.  Click on the links below for more information on:

 

• Important Dates & Deadlines
• 2018 Exhibition Schedule
• Exhibitor Kit | Exhibition Services (GES) Contact Information
• Exhibitor Registration (Booth Personnel)
• A/V Order Form
• Lead Retrieval Order Form
• Prize Drawings in the Exhibition Hall
• VIP Pass for Local Prospects
• Certificate of Liability Insurance Requirements
• Web & Mobile Conference App Content
• Hotel Room Block Information
• Sponsorship Opportunities
• Important Onsite Information to Remember
• We’re Exhibiting Graphic

 

 

Important Dates & Deadlines

Wednesday, January 24 – Registration Open
Friday, January 26 – Booth Full Payment Due (e-mail conferences@cfma.org with any questions)
Monday, April 16 – Web & Mobile Conference App Content Due
Monday, April 23 – Certificate of Liability Insurance & Prize Drawing Information Due
Wednesday, May 16 – First attendee list e-mailed
Friday, May 18 – Exhibitor Registration Forms Due ($150 late fee for all registration forms received after May 18—NO EXCEPTIONS)
Friday, June 1 – Hotel Reservation Cut-Off
Monday, June 4 – Second attendee list e-mailed
Friday, July 6 – Final attendee list e-mailed

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2018 Exhibition Schedule for Exhibitors

Saturday, June 23
12:00 - 5:00 p.m. | Exhibitor Move In
Sunday, June 24
8:00 a.m. - 1:00 p.m. | Exhibitor Move In - All booths must be ready for inspection by 1:00 p.m. No exhibitor will be allowed to set up their display after 1:00 p.m.
4:00 - 5:30 p.m. | Exhibition Open
5:30 - 7:30 p.m. | Welcome Reception with Exhibitors
Monday, June 25
1:15 - 2:30 p.m. | Dessert + Prizes with Exhibitors
5:30 - 7:30 p.m. | Networking Reception and Prize Drawings with Exhibitors
Tuesday, June 26
9:15 - 10:45 a.m. | Booth selection for CFMA's 2019 Annual Conference & Exhibition, June 1-5, 2019, The Cosmopolitan Hotel, Las Vegas, NV.
12:00 - 2:00 p.m. | Luncheon and Grand Prize Drawings with Exhibitors
2:30 - 5:30 p.m. | Exhibitor Move Out. All exhibits must be dismantled by 5:30 p.m.
* All dates & times are subject to change.

 

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Exhibitor Kit | Exhibition Services (GES) Contact Information

GES is our Exhibitor Services contractor for 2018. They are very capable, professional, and experienced. Click here for the Exhibitor Resources Kit. You may call Stephen Miller in their Exhibitor Services Department directly with any questions or concerns at smiller@ges.com or 407-467-0576.

 

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Exhibitor Registration (Booth Personnel) - Due May 18

All Exhibitor Registration Forms MUST be completed by Friday, May 18, 2018 to receive your complimentary registrations. Any registration received after May 18, 2018 will be assessed a $150 late fee.

As an Exhibitor, your company receives ONE COMPLIMENTARY FULL CONFERENCE REGISTRATION and ONE COMPLIMENTARY EXHIBIT HALL ONLY REGISTRATION to the Annual Conference for each 10’x10’ booth space. Use the Exhibitor Registration and Exhibit Hall Only Registration forms for your complimentary registrations. Your completed forms should be e-mailed to conferences@cfma.org or faxed to 609-452-0474 no later than Friday, May 18, 2018 to avoid a $150 late fee.

You may upgrade one Exhibit Hall Only Registration per 10’x10’ booth to an Exhibitor Full Conference Registration for a $600 fee.

Two additional Exhibition Hall only personnel (per 10x10) may be purchased for $350 each.

If additional company representatives would like to attend sessions, they must register as full attendees and pay the member/non-member registration fees.

 

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A/V Order Form

If your company needs audio visual equipment rental, our A/V provider, Dyventive, will be happy to assist with your needs once they receive your completed A/V Order Form.

 

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Lead Retrieval Order Form

If your company would like to take advantage of Lead Retrieval services, Expo Logic will be happy to assist with your needs.  You can find the Lead Retrieval Order Form here.

 

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Prize Drawings in the Exhibition Hall - Due April 23

Would you like to increase your visibility, generate valuable leads, and create excitement with Conference attendees? You can do so by donating a prize for our Prize Drawings in the Exhibition Hall! Simply download the Prize Drawing Information for complete details and the form to complete if you are interested in this opportunity. The form must be completed and returned no later than Monday, April 23, 2018 if you would like to participate as no exceptions or extensions will be granted. All prizes distributed during Exhibition hours must be given during the prize drawing.

 

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Certificate of Liability Insurance Requirements - Due April 23

Per the Exhibit Space Rules & Regulations, CFMA requires a certificate evidencing Comprehensive General Liability Coverage from each Exhibitor by April 23, 2018 (60 days in advance of the show move-in date). Please forward a current copy to conferences@cfma.org.

CFMA does not need to be listed as an additional insured on the certificate. Exhibitor acknowledges that CFMA, CFMA’s designated exhibition services contractor (GES), audio/visual company (Dyventive), and Fontainebleau Miami Beach, do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Exhibitor expressly waives any claims it may otherwise have against CFMA for business interruption or damage to any property.

If you are using a third party Exhibitor Appointed Contractor (EAC), both you and your EAC are required to produce a COI. In addition, each EAC must maintain workers compensation insurance in the minimum amount of two million dollars.

 

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Web & Mobile Conference App Content - Due April 16

As an Exhibitor at CFMA’s 2018 Annual Conference & Exhibition, you are entitled to a listing in our Web & Mobile Conference App with the following information:

 

 

Returning Exhibitors can view last year’s descriptions by clicking here (scroll to find your company name, then click on it to view your listing).

CFMA will automatically populate your booth number with your booth location in our 2018 Exhibition.

To meet our Web & Mobile Conference App release date, please provide the above information by Monday, April 16, 2018.

 

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VIP Pass for Local Prospects

Do you have prospects in the Miami area who you would like to invite to meet with you at the Exhibition?  Send them the VIP Exhibition Pass Form to grant them FREE access to the Exhibition! All they need to do is complete the VIP Exhibition Pass Form and bring it to CFMA’s Conference registration desk to obtain their complimentary one-day pass allowing them access to the Exhibition to meet with you.

 

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Hotel Room Block Information

Our record-breaking attendance means the CFMA room block at the Fontainebleau Miami Beach is SOLD OUT. CFMA has secure a room block at the Four Points by Sheraton at 4343 Collins Avenue. To make a reservation call 301-531-7494 or 800-525-6994 and use the group code 'CFMA' to secure the room rate of $155.

 

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Sponsorship Opportunities

Are you interested in enhancing your visibility at CFMA’s 2018 Annual Conference & Exhibition?  We have a number of options that can fit any budget. Contact Jenny Spriggs at 609-945-2409 or jspriggs@cfma.org with any questions.

 

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Important Onsite Information to Remember

• All exhibits must be set up and ready for inspection by 1:00 p.m. on Sunday, June 24, 2018.
• No exhibitors will be allowed to set up their booths after 1:00 p.m. on Sunday, June 24, 2018.
• Badges must be worn at all times; badge swapping/loaning is strictly prohibited.
• All exhibits must be dismantled by 5:30 p.m. on Tuesday, June 26, 2018.

 

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Need more info? Contact us at conferences@cfma.org.