Thank you for your commitment to exhibit at CFMA’s Annual Conference & Exhibition in Las Vegas, Nevada, June 1-5, 2019. Click on the links below for more information on:

 

• Important Dates & Deadlines
• Attendee List
• 2019 Exhibition Schedule
• Exhibitor Kit | Exhibition Services (GES) Contact Information
• Exhibitor Registration (Booth Personnel)
• A/V Order Form
• Lead Retrieval Order Form
• Prize Drawings in the Exhibition Hall
• VIP Pass for Local Prospects
• Certificate of Liability Insurance Requirements
• Web & Mobile Conference App Content
• Hotel Room Block Information
• Sponsorship Opportunities
• Important Onsite Information to Remember
• We’re Exhibiting Graphic

 

 

Important Dates & Deadlines

Friday, January 4 – Booth Full Payment Due (e-mail conferences@cfma.org with any questions)
Wednesday, January 23 – Registration Open
Monday, March 25 – Web & Mobile Conference App Content Due
Monday, April 1 – Certificate of Liability Insurance & Prize Drawing Information Due
Wednesday, April 24 – First attendee list e-mailed
Wednesday, April 24– Exhibitor Registration Deadline ($150 late fee for all Exhibitor registrations received after April 24—NO EXCEPTIONS)
Friday, May 3 – Hotel Reservation Deadline
Monday, May 13 – Second attendee list e-mailed
Friday, June 14 – Final attendee list e-mailed

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Attendee List

CFMA does NOT share our Conference Attendee List with any third parties. It has come to our attention that third party companies have targeted CFMA Exhibitors with an offer to purchase the CFMA Attendee List. These companies offer a “verified” list of attendee names, company names, addresses, and email addresses. Using information on these lists may subject you to legal action as they are NOT verified. If you are interested in the attendee list please contact conferences@cfma.org for more information.

 

 

2019 Exhibition Schedule for Exhibitors

Saturday, June 1
12:00 - 5:00 p.m. | Exhibitor Move In
Sunday, June 2
8:00 a.m. - 1:00 p.m. | Exhibitor Move In - All booths must be ready for inspection by 1:00 p.m. No Exhibitors will be allowed to set up their displays after 1:00 p.m.
4:00 - 5:30 p.m. | Exhibition Open
5:30 - 7:30 p.m. | Welcome Reception with Exhibitors
Monday, June 3
1:15 - 2:30 p.m. | Dessert + Prizes with Exhibitors
6:00 - 8:00 p.m. | Networking Reception and Prize Drawings with Exhibitors
Tuesday, June 4
9:00 - 10:30 a.m. | Booth selection for CFMA's 2020 Annual Conference & Exhibition, May 30-June 3, 2020, Washington Marriott, Wardman Park, Washington, DC.
12:00 - 2:00 p.m. | Luncheon and Grand Prize Drawings with Exhibitors
2:00 - 5:30 p.m. | Exhibitor Move Out. All exhibits must be dismantled by 5:30 p.m.
* All dates & times are subject to change.

 

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Exhibitor Kit | Exhibition Services (GES) Contact Information

GES is our Exhibitor Services contractor for 2019. They are very capable, professional, and experienced. Click here  for the Exhibitor Resources Kit. For any exhibition floor questions you may call the Exhibitor Services Department at GES at (800) 801-7648.

 

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Exhibitor Registration (Booth Personnel)

For every 10 x 10 booth, you receive three complimentary Exhibitor passes with the option to upgrade them to full Conference registrations for $500 each. Exhibitor passes include all events inside the Exhibition Hall: Welcome Reception with Exhibitors, Dessert with Exhibitors, Networking Reception with Exhibitors, and Luncheon with Exhibitors. Exhibitor passes DO NOT include any education sessions, the Chairman's Luncheon, or the Closing Night Party. Tickets for the Chairman's Luncheon and Closing Night Party may be purchased separately. You will need your unique discount code (e-mailed to your company contact on January 25) to register for your Exhibitor passes. Click here to register. Exhibitor registrations must be completed by Wednesday, April 24 to avoid the $350 late fee. E-mail conferences@cfma.org with any questions.

 

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A/V Order Form

If your company needs audio visual equipment rental, our A/V provider, Dyventive, will be happy to assist with your needs once they receive your completed A/V Order Form.

 

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Lead Retrieval Order Form

CFMA has partnered with cvent LeadCapture for Lead Retrieval services. You can find more information on cvent LeadCapture here. You can find the order form here.

 

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Prize Drawings in the Exhibition Hall - Due April 1

Would you like to increase your visibility, generate valuable leads, and create excitement with Conference attendees? You can do so by donating a prize for our Prize Drawings in the Exhibition Hall! Simply download the Prize Drawing Information for complete details and the form to complete if you are interested in this opportunity. The form must be completed and returned no later than Monday, April 1, 2019 if you would like to participate as no exceptions or extensions will be granted. All prizes distributed during Exhibition hours must be given during the prize drawing.

 

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Certificate of Liability Insurance Requirements - Due April 1

Per the Exhibit Space Rules & Regulations, CFMA requires a certificate evidencing Comprehensive General Liability Coverage from each Exhibitor by April 1, 2019 (60 days in advance of the show move-in date). Please forward a current copy to conferences@cfma.org.

CFMA does not need to be listed as an additional insured on the certificate. Exhibitor acknowledges that CFMA, CFMA’s designated exhibition services contractor (GES), audio/visual company (Dyventive), and The Cosmopolitan of Las Vegas do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Exhibitor expressly waives any claims it may otherwise have against CFMA for business interruption or damage to any property.

If you are using a third party Exhibitor Appointed Contractor (EAC), both you and your EAC are required to produce a COI. In addition, each EAC must maintain workers compensation insurance in the minimum amount of two million dollars.

 

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Web & Mobile Conference App Content - Due March 25

As an Exhibitor at CFMA’s 2019 Annual Conference & Exhibition, you are entitled to a listing in our Web & Mobile Conference App with the following information:

 

 

CFMA will automatically populate your booth number with your booth location in our 2019 Exhibition.

To meet our Web & Mobile Conference App release date, please provide the above information by Monday, March 25, 2019.

 

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Hotel Room Block Information

PLEASE NOTE: The CFMA reservation room block at The Cosmopolitan of Las Vegas is sold out. The closest hotels to The Cosmopolitan of Las Vegas are the Bellagio Hotel and Casino, Planet Hollywood Resort & Casino, Aria Resort & Casino and Paris Las Vegas.

 

Take advantage of CFMA’s exclusive special rate for Conference attendees at The Cosmopolitan of Las Vegas. CFMA’s nightly room rates are: $219 City Room/Terrace Studio or $249 Terrace One Bedroom (limited quantity). The additional resort fee ($39 plus tax) includes: unlimited local, toll-free, and domestic long-distance telephone calls to all 50 states, fitness center access, tennis court access (based on availability), and complimentary self- and valet parking. Click here for booking information.

 

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Sponsorship Opportunities

Are you interested in enhancing your visibility at CFMA’s 2019 Annual Conference & Exhibition?  We have a number of options that can fit any budget. Contact Jenny Spriggs at 609-945-2409 or jspriggs@cfma.org with any questions.

 

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Important Onsite Information to Remember

• All exhibits must be set up and ready for inspection by 1:00 p.m. on Sunday, June 2, 2019.
• No exhibitors will be allowed to set up their booths after 1:00 p.m. on Sunday, June 2, 2019.
• Badges must be worn at all times; badge swapping/loaning is strictly prohibited.
• All exhibits must be dismantled by 5:30 p.m. on Tuesday, June 4, 2019.

 

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